Administrative Assistant First Corinthian Baptist Church New York , NY Category: Secretarial/Office Posted on: January 31, 2011
Job Description:
JOB DESCRIPTION
Title: Executive Assistant
Purpose: To facilitate the effective ministry of FCBC by serving the pastoral team in excellence, in a Christ-like spirit. This position reports directly to the Executive Pastor.
Function: While the overall function of the Executive Assistant will be to provide the pastoral team, especially the Executive Pastor with administrative assistance, maintaining a cheerful, organized and friendly atmosphere for all who enter the office area; meeting the needs of guests, volunteers, and congregational members, the successful candidate must also possess the following
Required Knowledge, Skills and Abilities:
Be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision.
Be responsible for heavy calendar management, requiring interaction with persons both internal and external to FCBC
Be exceedingly well organized, flexible and enjoy the administrative challenges of supporting the office of the Executive Pastor in the daily performance of her duties and functions.
Demonstrate the ability to interact with the pastoral team, Church leaders, ministry leaders and other staff in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Have expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Pastor.
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Arrange speaking engagements, travel schedule and reservations for the Executive Pastor as needed
CANDIDATE MUST HAVE:
Bachelors Degree (Masters Degree preferred)
Knowledge of FCBC theology, philosophy and history
5+ years experience supporting at the executive level
Excellent calendar management skills, including the coordination of complex leadership meetings
Experience assisting senior management with the creation of PowerPoint presentations
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Experience scheduling travel arrangements for management
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